Privacy Policy

Last updated: February 18, 2026

1. Who We Are

This Privacy Policy describes how The Media Calendar (“we”, “us”, “our”) collects, uses, and shares information when you use themediacalendar.com (the “Service”).

2. Information We Collect

We collect the following categories of information:

  • Account information: email address, name, and authentication data (including hashed passwords if you create a password-based account).
  • Profile information (optional): company, title, company email, location, and LinkedIn profile URL (if provided).
  • Subscriptions and preferences: events you follow, subscription type (full/custom), filtering preferences, and consent flags (e.g., email/calendar consent and terms acceptance).
  • Event submissions and content: information you submit to list an event (e.g., title, dates, location, description, links, and source).
  • Speaker profile information (optional): If you create a speaker profile for the speaker directory, we may collect display name, pronouns, company, role, location (country/region/city), timezone, bio, talk formats, availability preferences, contact email/phone (with visibility controls), past speaking engagements, and credentials. Published profiles are visible to event organizers and admins.
  • Calendar integration and Google sign-in: If you sign in with Google or connect Google Calendar, we receive your Google account identity (email, name, profile) and OAuth tokens. We use Google Calendar API access to create/update/delete events you choose to sync. We do not use Google user data for advertising.
  • Usage and device data: basic log data such as IP address, browser type, pages viewed, and approximate timestamps (typically collected automatically by hosting/infrastructure).
  • Personal calendar feed token: When you create an account, we generate a unique token used to build your personalized iCal feed URL. Anyone with this URL can access your subscription feed. Treat your feed URL as confidential and do not share it publicly.

3. How We Use Information

We use information to:

  • Provide and operate the Service (accounts, subscriptions, and feeds)
  • Personalize your experience (e.g., saved/followed events and filters)
  • Sync events to your calendar if you enable calendar features
  • Display speaker profiles to event organizers (when you publish your profile)
  • Moderate and manage submitted events
  • Maintain security, prevent abuse, and debug issues
  • Communicate with you about the Service (including transactional messages)

4. Cookies and Similar Technologies

We use cookies and similar technologies to keep you signed in and to operate the Service (for example, authentication/session cookies). You can control cookies through your browser settings; disabling cookies may impact functionality.

5. Sharing and Disclosure

We do not sell your personal information. We may share information in these situations:

  • Service providers: vendors who help us run the Service (e.g. hosting, database, email delivery). They can access information only to perform services for us and must protect it.
  • Google APIs (if you connect Google): to perform calendar sync actions you request. We do not use Google user data for advertising and do not sell it.
  • Legal and safety: to comply with law, enforce our terms, or protect rights, safety, and security.
  • Business transfers: in connection with a merger, acquisition, or sale of assets (information may be transferred as part of that transaction).

6. Google API Services User Data (Limited Use)

If you connect Google, our use and transfer of information received from Google APIs will adhere to the Google API Services User Data Policy, including the Limited Use requirements. We use Google Calendar access solely to provide the calendar sync features you enable.

7. Data Retention

We keep personal information only as long as necessary to operate the Service, comply with legal obligations, resolve disputes, and enforce agreements. You can request deletion of your account information as described below.

8. Your Choices and Rights

Depending on where you live, you may have rights to access, correct, delete, or obtain a copy of your information, or to object/restrict certain processing. You can also:

  • Update profile information in your account
  • Unsubscribe from optional communications where offered
  • Keep your personal calendar feed URL confidential; anyone with the URL can access your feed
  • Revoke Google Calendar access in your Google Account settings if you previously connected Google

To request access, deletion, or export of your data, contact us using the information below.

9. Security

We use reasonable technical and organizational measures designed to protect information. No method of transmission or storage is 100% secure, so we cannot guarantee absolute security.

10. Children’s Privacy

The Service is not directed to children under 13, and we do not knowingly collect personal information from children under 13.

11. Changes to This Policy

We may update this Privacy Policy from time to time. If we make material changes, we will post the updated policy on this page and update the “Last updated” date.

12. Contact Us

Questions or requests about this Privacy Policy:

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